![]() IU’s disclosure avoidance procedure is to restrict any cell size that is smaller than 10 when paired with restricted data.Įxamples of working with FERPA-protected data at IU: Ensure that all data shared in aggregate form is properly de-identified to avoid unauthorized disclosure to third parties.Ensure that no one outside of the research team members who are specifically listed on the protocol have access to the personally identifiable information.Ensure that only members of the research team who have a legitimate educational interest access student records without signed permission from the parent or eligible student.Provide adequate protection for the information to ensure that it is not compromised or subject to unauthorized access.Any new use of the information requires new approval. Use the information only for purposes of your approved research project.When signed releases are obtained to access student records, they should be stored indefinitely.Īpproval to use student educational record data in your research is contingent on your agreement to: The IRB does NOT have the authority to waive any part of this requirement. In these cases, researchers must comply with the more restrictive FERPA regulations. Note that this may require a researcher to obtain signatures from subjects in instances where human subjects research regulations do not require signatures. Identify the party or class of parties to whom the disclosure may be made.State the purpose of the disclosure, and.Specify the records that may be disclosed.These rights transfer to the student when they reach the age of 18 or attend a school beyond the high school level.Īt Indiana University, signed permission may be obtained electronically if the signature page is located behind CAS authentication. FERPA gives parents certain rights with respect to their children's education records. In order for a researcher to access student records for which they do not already have legitimate educational interest, they must obtain signed and dated permission from the parent or eligible student for the release of their records. Access to student records at other institutions is subject to the hosting institution’s policies. This policy only applies to IU affiliates accessing IU student records.Note that this access is on an individual basis, and it is possible that one member of a research team may have access to identifiable student records while another may not.Under IU policy, legitimate education interest includes research purposes when the research is necessary in order for the school official to fulfill his or her professional responsibilities and the research is designed to study the effectiveness of an instructional technique, curricula, or classroom management method in an IU course. For example, a faculty member would have access to the class rosters and grades from courses they teach, but would not have access to the financial aid or disciplinary records of students as part of teaching. Access by these officials is restricted where practical, and only to that portion of the student record necessary for the discharge of assigned duties. A notable exception is disclosing information to school officials determined by the institution to have a legitimate educational interest. School officials may not disclose a student’s education records, nor permit inspection of these records, without written permission unless such action is covered by exceptions permitted by FERPA. Office of Research Administration (ORA) Training Videos.IU Idea to Startup Pitch Competition 2022.IU Life Sciences to Healthcare Solutions Pitch Competition 2023.Navigating the Commercialization Process.When to Contact the Export Control Office.Restricted Party Screening Guidance and Procedures.Managing Study Documents After Approval. ![]() Human Subjects & Institutional Review Boards.No Cost Extensions & Sponsor Prior Approvals.Corporate & Foundation Funding Opportunities.
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